Dear Coach(es):

  

Thank you for registering your team for the Woodbridge Cross Country Classic.  Your support of the meet is appreciated.  Here are some last minute notes to make your participation an enjoyable one at our meet:

  

1)  If you need to make any adjustments (add or drop) to your roster, they must be made on the morning of the race (if time allows our crew). 

  

2)  Bring your school check, personal check, or cash for the entry fee to the meet if you have not mailed it yet.  Please do not mail the checks this week as they might not arrive on time.

  

3)  Plan to arrive 90 minutes or so before the first race of your session to be sure that your athletes will be ready for their races.  Traffic will be heavy.  Mention that to your parents also.

  

4)  Please inform your parents/supporters that they must park at Estancia High School only ($5.00 fee).  If they park at Fairview Park or the Model Train parking lots (next and across to the school), their vehicle could be towed.

  

5)  Buses must make a right turn into the school at the Estancia North signal.  They will be directed to the unloading zone.  After unloading, the buses will be directed to park at Costa Mesa High School.  You will call (get their cell phone number) the bus driver when your team is ready to leave.  The bus driver(s) will then return to Estancia to pick your team up.

  

6)  When you come to the meet, please check in with the registration table and pick up your packet.  If you have additions at that time, fill out the form in your packet and bring it to the results tables.

  

7)  Team set up areas (EZ ups) will be as follows:

• The top rows of the stadium bleachers (both sides)
• The outfield grass in the baseball field
• The school grass areas not used for the running course
• Along the outside of the stadium fence
• The Fairview Park grass areas not used for the running course
• The front of the school

8)  Have each athlete check his/her bib number and his name tag number.  They need to be the same number.  Correct any mistakes by exchanging the tags so that they match the bib number.

  

9)  Make sure that the athletes have their bib numbers pinned on before they go to the starting line.  Recycle the pins among your team members from one race to another.

  

10)  If you do not have a bib number for one of your athletes, give him/her a bib number that belongs to an athlete that will not be running.  Fill out a CHANGE OF INFORMATION SHEET on that athlete and bring it to the results table.  If you do not have any left over bib numbers, fill out the ADD ATHLETES SHEET and bring it to the results table.

  

11)  NOVICE RACES:  Any boy that runs 23:00 minutes or slower and any girl that runs 24:30 or slower needs to be placed in the NOVICE races.  This gives them a better experience and it reduces the over-crowding in the other races.

  

12)  Make sure that your runners line up in the correct race and the correct division.  Make sure that your athletes report to the clerk 15 minutes before the start of their race.

  

13)  Pick up the team plaques (first through sixth places) at the check-in table as soon as results become official.

  

14)  Keep runners and parents away from the results table and computer tables.  Only coaches should handle questions or problems.

  

15)  The primary First Aide station is located at the finish line inside of the stadium (course map).

  

16)  Saturday’s results, videos, and photos will be posted at this website:  http://www.gvarvas.com/XCInvitational/.

  

17)  If you are planning to return for next year’s meet, please register early.  We turned away about 50 schools this year.

  

Good luck to your team in our meet!

  

George Varvas

WHS Cross Country Coach and Meet Manager